Creating a Room
From the System Administration view, you can navigate to Amenities, which will then allow you to click the drop-down menu for the MeetingHub module. You will have the option to select between rooms and settings.
The page that opens will give you the option to create a room in the upper right corner.
A window will pop up, allowing you to fill in the information in the required fields to create the room.
The fields that can be filled in are:
Room title (required), the name of your room
Room subtitle, for any other information you may want to include
Room image (required), an image file of the room
Room color, to designate a color to the room, allowing you to differentiate between amenities at a glance, especially in the calendar view
Room size (required), is the room small, medium, or large for capacity purposes?
Connected Rooms allows you to select any other amenity rooms that may be attached to this amenity, in case they need to be booked together or separate
Accounting Code, if you have set an code internally, you may associate a room with it for billing purposes
Available From/To, allows you to set open hours for the amenity
Number of Days In Advance allows you to set a limit into how far ahead a tenant should be able to book an amenity
Room Amenities allows you to specify any available amenities a room might have, such as wifi, a projector, or a TV.
When creating the room, if you wish to have a booking request go through an approval process rather than automatically book, check the “requires approval” box above the “available time” fields.
The next page, titled Pricing, allows you to set limits and prices on your amenities.
The parameters that can be adjusted here are:
Pricing Model (required), the time period by which the amenity is billed. This can by be period (full or half day), or hourly.
If booking by period, you can set rates for a half and full day, as well as define the length of a half-day in increments of 30 minutes.
If billing hourly, you may set the hourly rate, as well as add 30 minute billing increment, and a max rate for the day.
Minimum/maximum booking time (required)
Buffer time, if selected, blocks out a period after a booking ends in which it cannot be booked until after the buffer has passed. Useful for any space that requires cleaning or a reset
Cancellation time, if selected, gives the minimum amount of time required to cancel a reservation.
The last section is Terms and Add-Ons, which consists of optional fields allowing you to set any liability and cancellation policies you may have, as well as any additional notes for your tenants.
The section below, called “Materials,” draws from a list of materials that can be specified in the System Administration menu, and may include any add-ons, such as furniture or AV equipment. The add-on price is also set in the materials menu.